Run a Course at WISH

WISH utilizes a formal intake process for supporting education/training programs known as WISHApp. All UW Medicine entities ("internal") that seek WISH resourcing (e.g., space, technician support, equipment, etc.), are required to complete an application.

Any department/program that will provide its own resources for support; activities supported by external entities, research projects, and/or activities subject to the WISH Fee, do not need to submit an WISHApp via the portal, but may need to follow alternate intake procedures depending on the activity. Information about this separate process can be found here.

Internal Requests

The WISHApp Portal is available online, and completed applications are reviewed/approved on a rolling-basis. Once approved a course profile will be created, and applicants can begin the scheduling and course planning process.

Each year, applicants will be asked to complete an annual review of their course profile via the same portal. Existing programs must have an up-to-date course profile on file in order to be eligible for scheduling with WISH for the following academic year.

Application

To begin the process, please login to the portal via the link below.

To create an application you will be required to login with your UW NetID.

New submissions should take roughly 20-30 minutes to complete.

Please allow 4-6 weeks for review and approvals.

  • Only UW Medicine entities (internal), will need to fill out a WISHApp profile.

    All other activities, including industry sponsored/supported activities, and those subject to the WISH Fee, do not have to fill out a WISHApp profile, but may be asked to complete an alternative intake process.

  • The new WISHApp Portal houses a repository of all course profiles. Each year, you will be contacted to review and provide an annual update for each profile, in order to maintain active/eligible status for the next academic year.

  • As of July 1, 2025 - all WISHApp profiles submitted under the old form have been archived. We will be working closely with Course Directors and Course Coordinators over the next academic year to update those profiles with the latest iterations/information.

  • The WISHApp not only serves as an initial snapshot of planned activities, but is used to help ensure WISH is able to commit appropriate resourcing and support, both now and in the future. Information provided not only helps our current team prepare for and run current offerings, but additionally assists with longterm planning and resource investments.

    You will be asked to include basic course information (size, scope, overview) as well as some high-level information on the educational goals and impact these educational activities will have on both the learners and healthcare system.

  • There is no specific deadline for WISHApp submission, however an approved and up-to-date course profile must be on file in order for that activity to be eligible for scheduling.

    With that in mind, please allow enough time for review and approvals (estimated 4-6 weeks).

  • All applications will be viewed by the WISH Resource Planning Committee, which includes program leadership, technician, and education & assessment representatives. The committee reviews all requests for WISH support based on alignment with UW Medicine strategic safety priorities.

    Additionally, courses demonstrating need, multi-disciplinary and interprofessional collaboration opportunities will be given preferred consideration.

 

External Requests

WISH facilities are available for a variety of needs (e.g. educational and training courses, research programs, film and media location, etc.). External and industry sponsored courses are subject to availability, WISH fee, and may require a facility agreement.

 

External Process

STEP 1: Complete External Course Intake Form

STEP 2: Session Prep, Quote Approval & Booking

Once preliminary information has been submitted and reviewed, a quote will be developed and circulated for review and approval. Quote approval must be received in order to confirm dates.

STEP 3: Session Prep Finalized

Following official booking, our technical staff will work with the primary coordinator for logistical planning, course setup, and to ensure all session needs are met.

  • Coordinators may request bookings to take place during regular business hours (Mon-Fri, 8am-5pm), as well as after-hours and weekends (subject to availability and associated fees).

    Due to high-demand, we recommend 6-8 weeks advanced notice for scheduling.

  • The WISH fee includes:

    • Facility rental

    • Use of WISH tools & equipment (e.g., instrumentation, lighting, A/V recording equipment)

    • Onsite technical assistance

    • Basic personal protective equipment

 

WISH Scheduling Policies

You may find WISH's policies on scheduling here.